Pathwise Training

Responsibilities

Revised March 16, 2004

Dean and Department Head

• Establish 3 training dates for the calendar year (one each semester and one in the summer preferably end of June or 1^st of July for participation of public school HPE staff)

Director of Teacher Education Services

• Write grant and secure funds for the calendar year from Barbara Culpepper, Director of Mentoring Project, ADE; communicate dates of training to same

• Set up budget for supplies/travel/substitute pay/stipends/trainer

• Employ trainers

• Communicate dates to Dir Teacher Ed Student Services

• Maintain and store training materials/resources/equipment
• Work with schools to promote/recruit teachers for training (cap at 35 participants)
• Maintain master list of teachers and dates trained

• Maintain list of teachers for each training date

• Send paper work ahead for travel reimbursement (include non-state employee form; check with Gary Hodges’ office to make sure travel paper work has not changed) (3 weeks in advance of training; 1 week to get paper work to Marsha Oels)

• Get blank certificates from trainer when materials arrive from Vanessa, Mentoring Project support staff, ADE, 501-682-5535

• Send final list to Marsha Oels 5 days prior to training date; update with cancellations 24 hours prior to training

• Print certificates 3^rd day of training so that they can be signed by trainer(s) and presented upon completion of training (check 3^rd day attendance before handing out; must complete all 3 days of training to receive certificate)

• Send Observer Profiles to Vanessa (Mentoring Project support staff, ADE, 501-682-5535)

Trainer

• Plan meals and book room and equipment needed (Marsha Oels will assist; based on cap of 35 participants; cafeteria can provide TV, overhead projector and large screen, extension cords)

• Plan training and all materials needed for training

a. Order consumable materials from Vanessa (Mentoring Project support staff, ADE, 501-682-5535)

b. Order 1” binders and supplies to replenish needed toolbox items, chart tablets, easel replacements, etc. (Marsha Oels will assist)

c. Arrange for Physical Plant to pick up/deliver materials (notebooks, non-consumable manuals, 8 easels and flip charts, storage tub of tool boxes and candy baskets stored in Cra 105)

d. Arrange for LCD if needed (Marsha Oels with assist)

e. Purchase candy through Petty Cash

f. Keep track of all stationery, envelopes, copy paper, stamps, etc utilized in preparation for each training

g. Check with security for parking instructions

h. Get list of participants from Marsha Oels; Send reminder notices to all participants either by e-mail or fax to schools with instructions for parking

i. Send names of participants to Security the day before the training Provide Observer

j. Send lunch count, participants plus trainer(s), to cafeteria 24 hours prior to training date

k. Provide registration sign-in sheets for each day, name tags for each participant and trainer(s) for each day, other needed materials

• Set up room (includes all material such as markers, easels, TV, candy, etc; cafeteria staff will assist with table arrangement, TV, overhead projector and screen)

• Clean up room after training and return all training materials/resources/equipment (videos, dvds, non-consumable manuals, unused notebooks, toolboxes, etc) to Crabaugh; inventory materials and supplies and arrange to replenish for next training

• Send Observer Profiles to Dr. Morgan upon completion of 3^rd day of training

• Send invoices for substitutes to appropriate school district bookkeeper at superintendent’s office if during school year (Marsha Oels will assist; usually about $50/day, but districts vary)

• Fax notification (copy of letter sent to district with invoice) to let individual schools know that substitution reimbursement has been taken care of

• Any other issues needed for a successful training cycle